Olivet College is seeking candidates for the position of Archivist

The archivist will have primary responsibility for developing policy, assessing and preserving the collection and developing and managing a budget for curatorial care.  He or she will work collaboratively with the library staff to achieve goals.  This position reports directly to the provost and is a temporary employment position, with length of term dependent upon full- or part-time employment status.


  • Policy development:  Develop collections management policies, including a clear gift policy and policies for long-term management and future collection acquisitions; make recommendations regarding the disposal and/or relocation of materials deemed inappropriate for archival storage; oversee the policies of the archives and other specialized collections belonging to Olivet College; compile a handbook of policies and procedures for collections management.
  • Assessment/inventory of existing historical materials:  Assess, prioritize, identify, and inventory existing historical materials, rare books and cultural objects, including photographic images, inactive administrative files, and artifacts relating to the history of Olivet College, its faculty, staff, administration and students; organize and preserve these materials in accordance with policy.
  • Preservation/curatorial care:  Recommend or establish preservation methods and housing strategies; maintain storage systems appropriate to the collections while keeping in mind the research needs for particular media; oversee special collections; ensure the archival storage area is secure and cleaned regularly; order necessary supplies for the storage or exhibition of materials in the collection; work with library staff to catalog non-published collections and artifacts; maintain inventory control; serve the Burrage Library as an advisor on preservation issues.
  • Budget development:  Work with the interim director of the Burrage Library and the provost to develop budget for the archives and special collections of the College.


  • Experience in managing varied historical collections in an archives setting, museum, or historical agency.
  • Master’s degree in Library Science with an emphasis in Archives, Public History, or Collections Management, or an advanced degree in another archival-related field.
  • Strong background in archival research methodology and local history with demonstrated skills in oral and written communication.
  • Ability to take the initiative in organizing and completing projects within a specified time frame.
  • Ability to work independently.
  • Ability to work collaboratively with library staff, campus and community.
  • Ability to lift at least 40 pounds.

STARTING DATE:   July 15, 2013

APPLICATION PROCESS: Review of applications will begin in May, 2013, and will continue until the position is filled. Applicants should submit a letter of application, curriculum vitae, official transcript from highest degree, and the names, addresses, e-mail, and telephone numbers of three professional references to:

Diane Kirkham, Assistant to the Provost
Office of Academic Affairs
320 S. Main St.
Olivet, MI 49076

Direct electronic materials or questions to dkirkham@olivetcollege.edu or (269) 749-7618. 
Founded in 1844, Olivet College was the first college by charter in Michigan to admit women and people of color.  As part of its commitment to a values-based mission of Education for Individual and Social Responsibility, the College actively seeks diversity in its students, faculty and staff.  Women and members of historically under-represented groups are encouraged to apply.

POSTED:   April 29, 2013