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OC CARES: Return to Campus

Olivet College CARES Pandemic Response Plan

The “Olivet College CARES” document has been developed by members of the Olivet College community who make up the Pandemic Response Team to outline our institutional response to and plan for COVID-19. As outlined in the pages to follow, it is important to remember that this is a living document that will continually be revised throughout the year as the world continues to better understand this virus. The pandemic response team asks that people continue to show patience and love for those in the world around us during these difficult times. We would also like to thank the faculty, staff and students of Olivet College who have spent countless hours over the last few months working to make this document possible.

Ryan Shockey, Chief Pandemic Response Officer
Lisa Furman, Ph.D., Author

Click here to print full plan – PDF

INTRODUCTION

The Olivet College CARES Plan, developed by the college’s pandemic response team, prioritizes the health and well-being of students and employees and is guided by the advice from medical and health associations and professionals. The plan that follows, details recommendations for the campus community establishing the necessary conditions to resume a residential campus experience in alignment with the public health guidelines developed by local, state and federal sources including the Barry Eaton County Health Department, the State of Michigan, and the Centers for Disease Control and Prevention.

Olivet College, founded on and devoted to student learning, growth and development, values diversity within a community built on trust, participation and a sense of pride. Olivet College CARES, and in these unprecedented times, now more than ever, we all have a collective responsibility to care for one another. As such, the Olivet College Pandemic Response team is focused on helping our campus community work together to create and maintain an educational environment that is diverse and inclusive, and which respects and supports students and employees. 

The Olivet College CARES plan is a living document; it will be revised throughout the academic year as understanding of the virus deepens, best practices change, and medical measures become available. Changes made to this document will be announced to the college community, and each member will be expected to remain apprised of these changes as they occur. The response team will continue to coordinate its pandemic response with the Barry Eaton County Health Department, the State of Michigan, and the Centers for Disease Control and Prevention and will update this document as needed to reflect the most recent guidance from these local, state and federal sources.

 

The Olivet College CARES Plan

All Students and Employees

In recognition of our shared commitment to Individual and Social Responsibility, we ask everyone to do their part to maintain their own health and to support the health and well-being of all members of our campus community. While recognizing the college cannot guarantee a COVID-19-free campus, we ask everyone to pledge to take responsibility for the following: 

  1. Their own health.
  2. The protection of the health of others.
  3. The protection of our community from the spread of COVID-19.

The Olivet College CARES plan is intended to provide detailed guidance on the measures community members will be expected to observe to minimize the incidence and spread of COVID-19 on campus. To provide assurances as to what can be expected in terms of a shared commitment to health and safety guidelines, all students and employees of Olivet College are asked to acknowledge their agreement with the Olivet College CARES Pledge as a condition of their return to campus this academic year. (See Appendix A and B for the student and employee pledge).

The pledge includes, but is not limited to the following expectations:

Complete Daily Health Screenings

All students and employees who reside on campus or work on campus are required to do the following each day:

  • Complete the daily screening questionnaire using the Clear Pass OC CARES app or web-based version.
    • Verification of daily temperature reading is the responsibility of all employees and students.
    • Thermometers will be available for student and employee use, or individuals may use a personal thermometer to complete daily temperature checks.
    • Touchless thermometers will be available in residence halls, campus safety office and Cutler Event Center
    • Employees and commuter students may complete the questionnaire no sooner than 120 minutes (2 hours) prior to your arrival to campus.
  • Carry with you the daily screening results (on a cell phone or printed email) indicating your clearance for the day to enter campus buildings.
  • Use the screening app or web-based version to report your status immediately if you begin to experience symptoms after completing your screening for the day or if you have been exposed to someone who is exhibiting symptoms or has tested positive.

Clear Pass screening results will verify student and employee admittance to all campus buildings for the day.

  • Additional temperature monitoring using screening cameras will also be in use in various campus buildings to augment temperature self-monitoring practices.
  • Additional screenings may be requested if an individual begins exhibiting or experiencing symptoms.

Screening questionnaires and thermometers for visitors or those without access to Clear Pass OC Cares screening process will be available at the following campus locations:

  • Kirk Center mailroom
  • Facilities office
  • Campus Safety office
  • Residence Halls (for students living on campus – see director for specific site location)
Wear a Mask or Face Covering and Practice Social Distancing

All students and employees who reside on campus or work on campus are required to wear a mask or face covering appropriately and to practice social distancing each day:

  • When in the presence of others and in settings where other social distancing measures are difficult to maintain (e.g., common work spaces, meeting rooms and classrooms).
  • When moving through shared spaces and common areas in a building.
Monitor For and Report Symptoms

All students and employees who reside on campus or work on campus are required to do the following each day:

  • Monitor your health for the symptoms of COVID-19.
  • Use the OC CARES ClearPass screening app or web-based version to report your status immediately if you have been in contact with someone suspected of a COVID-19 infection or someone who has tested positive for COVID-19, or if you have any of the following symptoms that are new/different/worse from baseline of any chronic illness:
    • Fever of 100.4 or higher, or felt feverish
    • New or worsening cough
    • Shortness of breath or difficulty breathing
    • Chills
    • Headache
    • Sore throat
    • Loss of smell or taste
    • Runny nose or congestion
    • Muscle aches
    • Abdominal pain
    • Fatigue
    • Nausea
    • Vomiting

If you fail the daily screening process

  • Do not come to class, work, athletic practice or competitions, or other campus activities. If you are sick or after exposure to someone who is ill or who has tested positive for COVID-19:
    • Students – Return to or stay in your room. Call campus safety at 269-749-7911 for further guidance.
    • Employees – Do not enter any campus building and return home. Call the Director of Human Resources (Terri Glasgow 269-749-7623) for further guidance.
Quarantine and Isolate (as needed)

All students and employees who reside on campus or work on campus are required to adhere to the established quarantine and isolation expectations outlined below. The expectations were developed in accordance with CDC guidelines and will be updated to reflect new guidance as it becomes available.

 Per the CDC:

  • Quarantine – keeps someone who was in close contact with someone who has COVID-19 away from others.
  • Isolation- keeps someone who is sick or tested positive for COVID-19 without symptoms away from others, even in their own home.

Student Quarantine Expectations

  1. If a student has been in close contact with someone suspected of a COVID-19 infection or someone who has tested positive for COVID-19 (based on notification from a health department representative or known personal close contact), the student must stay in their room (not participate in any campus activities) and must immediately call Campus Safety (269-749-7911), and report the exposure using the Clear Pass Olivet College CARES screening app.
    • According to the CDC, close contact is considered the following:
      • You were within 6 feet of someone who has COVID-19 for at least 15 minutes.
      • You provided care at home to someone who is sick with COVID-19.
      • You had direct physical contact with the person (touched, hugged, or kissed them).
      • You shared eating or drinking utensils.
      • They sneezed, coughed, or somehow got respiratory droplets on you.
  1. Once a student has been in close contact with someone suspected of a COVID-19 infection or with someone who has tested positive for COVID-19, they will be required to gather items for a 14-day quarantine period, either at home (off campus) or at a location designated by the college.
  2. A quarantine plan that best fits the needs of the student, will be developed by the student and a representative of student engagement team to determine if the student will return home or move to a location approved by the college for the 14-day quarantine period.
  3. If the student chooses a location designated by the college, the health and comfort needs of a student will be handled by the OC student engagement staff and will include the following:
    • A minimum once daily check-in for health status and twice-daily meal delivery to the isolation location.
    • The college will assist the student with finding transportation to the quarantine location, to medical appointments, and for the return to campus once released from quarantine, as needed.
  4. Students in quarantine will be expected to abide by the policies outlined in the student handbook and follow the handbook rules during the duration of the quarantine period:
    • Students are required to stay in their designated room, with the exception of leaving in the event of an emergency or for arranged medical appointments.
    • No visitors will be allowed at the quarantine site, other than OC Staff assigned to provide care.
  5. All academic activities will be provided through remote delivery for any quarantined student; the student or their representatives should notify faculty of this situation.
  6. Students are expected to participate in academic activities remotely if they are healthy enough to do so.
  7. During the quarantine period, the students should check their temperature twice daily and watch for symptoms of COVID-19.
  8. If possible, the student should stay away from people who are at higher risk for getting sick from COVID-19.
  9. The student may return to campus activities 14 days after their last contact with individuals who have COVID-19.
  10. It is recommended the student supply medical clearance prior to a return to campus after reporting exposure to someone suspected of a COVID-19 infection or someone who has tested positive for COVID-19.

Student Isolation Expectations

  1. If a student exhibits symptoms or tests positive for COVID-19, the student must stay in their room (not participate in any campus activities) and must immediately call Campus Safety (269-749-7911), and report your symptoms or positive test result using the Olivet College CARES screening app.
  2. Once a student exhibits symptoms or tests positive for COVID-19, they will be required to gather items for a 10-day isolation period, either at home (off campus) or at a location designated by the college.
  3. An isolation plan that best fits the needs of the student, will be developed by the student and a representative of student engagement team to determine if the student will return home or move to a location approved by the college for the 10-day quarantine period.
  4. The college will assist the student with finding access to a medical facility for testing at a site external to the campus for any suspected infection of COVID-19. The student may also seek or obtain COVID-19 testing from another location or primary care provider.
    • Students will be responsible for any costs incurred with COVID-19 testing and related medical treatment/care.
    • Assistance in securing medical coverage for those in need is available through the office of student engagement.
  5. If the student chooses a location designated by the college, the health and comfort needs of a student will be handled by the OC student engagement staff and will include the following:
    • A minimum once daily check-in for health status and twice-daily meal delivery to the isolation location.
    • The college will assist the student with finding transportation to the isolation location, to medical appointments, and for the return to campus once released from isolation, as needed.
  6. Students in isolation will be expected to abide by the policies outlined in the student handbook and follow the handbook rules during the duration of the isolation period:
    • Students are required to stay in their designated room with the exception of leaving in the event of an emergency, or for arranged medical appointments.
    • No visitors will be allowed at the isolation site other than OC Staff assigned to provide care.
  7. All academic activities will be provided through remote delivery for any isolated student; the student or their representatives should notify faculty of this situation.
  8. Students are expected to participate in academic activities remotely if they are healthy enough to do so.
  9. Students in isolation due to symptoms of COVID-19 must remain off campus until all of the following conditions have been met: 24 hours fever-free without the use of fever-reducing medication, symptoms improve, and 10 days since symptoms first appeared.

Employee Quarantine Expectations

  1. If an employee has been in close contact with someone suspected of a COVID-19 infection or someone who has tested positive for COVID-19 (based on notification from a health department representative or known personal close contact) they must immediately contact the Director of Human Resources, Terri Glasgow, by email, and report their exposure using the Olivet College CARES screening app.
    • According to the CDC, close contact is considered the following:
      • You were within 6 feet of someone who has COVID-19 for at least 15 minutes.
      • You provided care at home to someone who is sick with COVID-19.
      • You had direct physical contact with the person (touched, hugged, or kissed them).
      • You shared eating or drinking utensils.
      • They sneezed, coughed, or somehow got respiratory droplets on you.
  2. Once the employee has been in contact with someone suspected of a COVID-19 infection, or with someone who has tested positive for COVID-19, they are required to stay home from work for a 14-day quarantine period.
  3. An employee who has been in close contact with someone suspected of a COVID-19 infection or with someone who has tested positive for COVID-19 will be able to quarantine and receive pay during that period as provided by the Families First Coronavirus Act, the college’s family medical leave policy or the college’s sick leave policy.
    • Employees should contact their supervisor regarding remote work arrangements if the employee is physically able to complete their work during the quarantine period. Faculty members should contact Karen Chaney (the Dean of Faculty) to discuss course delivery arrangements.
    • Employees working remotely will receive their regular wages without using sick leave.
  4. During the quarantine period, the employee should check their temperature twice daily and watch for symptoms of COVID-19.
  5. The employee returns to work 14 days after their last contact with individuals who have COVID-19.
  6. The college may require that the employee supply medical clearance prior to a return to campus after reporting exposure to someone suspected of a COVID-19 infection or someone who has tested positive for COVID-19.

Employee Isolation Expectations

  1. If an employee exhibits symptoms or tests positive for COVID-19, they must stay home or immediately return home, contact the Director of Human Resources, Terri Glasgow, by email, and report your symptoms or positive test results using the Olivet College CARES screening app.
  2. Once an employee exhibits symptoms or tests positive for COVID-19, they are required to stay home from work for a 10-day isolation period.
  3. The college will assist the employee with finding access to a medical facility for testing at a site external to the campus for any suspected infection of COVID-19. The employee may also seek or obtain COVID-19 testing from another location or primary care provider. Note: Employees will be responsible for any costs incurred with COVID-19 testing and related medical treatment/care.
  4. An employee who tests positive (or has been exposed to someone who tests positive) will be able to isolate and receive pay during that period as provided by the Families First Coronavirus Act, the college’s family medical leave policy or the college’s sick leave policy.
    • Employees should contact their supervisor regarding remote work arrangements if the employee is physically able to complete their work during the isolation period. Faculty members should contact Karen Chaney (the Dean of Faculty) to discuss course delivery arrangements.
    • Employees working remotely will receive their regular wages without using sick leave.
  5. An employee in isolation due to symptoms of COVID must remain off campus until all of the following conditions have been met: 24 hours fever-free without the use of fever-reducing medication, symptoms improve, and 10 days since symptoms first appeared.
  6. Employees must supply medical clearance prior to a return to campus after a COVID-19 infection or exposure, as requested.
Noncompliance with the Olivet College CARES Pledge

All students and employees who intend to be on campus during the 2020-2021 academic school year are required to follow the expectations established in the Olivet College CARES Plan and must sign in agreement your commitment to adhere to the OC CARES Pledge (See Appendix A and B for the student and employee pledge).

Students who cannot or are unwilling to adhere to the established Olivet College CARES Pledge agreement:

  • will be required to transition to remote learning and off-campus living (no longer attend face-to-face courses); and
  • will be subject to discipline up to and including expulsion and loss of money paid for room and board. Note: No tuition or housing refunds will be provided to students refusing to comply with the terms of the pledge.

The student engagement staff will monitor student adherence to the OC CARES Pledge, including the completion of daily screenings. The reporting of incidents of student non-compliance with the OC CARES Pledge should be directed to the Dean of Student Engagement, Dr. Amy Radford-Popp.

Employees who cannot or are unwilling to adhere to the established Olivet College CARES Pledge agreement:

  • will be required to work remotely (based on supervisor approval); and
  • will be subject to discipline up to and including termination of employment.

The human resources department will monitor employee adherence to the OC CARES Pledge, including the completion of daily screenings. The reporting of incidents of employee non-compliance should be directed to the Director of Human Resources, Terri Glasgow.

It is the policy of the college to provide reasonable accommodation to qualified persons with known disabilities to allow an employee to perform the essential functions of his or her job unless doing so would result in an undue hardship or direct threat to safety. Employees who believe they require reasonable accommodation (generally, or in relation to the COVID-19 pandemic) should let their supervisor or the director of human resources know as soon as possible to determine available accommodations.

Return to Campus

Given the contagious nature of COVID-19, the fact that it can be difficult to identify in another, and the inherent risks of exposure both within the greater community and on campus, the college has taken numerous precautionary measures and developed new safety rules to help minimize the incidence and spread of COVID-19 on campus. The college has developed visitation expectations, modified campus spaces, established meeting and event expectations, implemented enhanced cleaning protocols, and expectations for the use of personal protection equipment.

The college acknowledges these measures and precautions may or may not be effective in mitigating the spread of COVID-19. Individuals of the campus community, who participate in campus-based activities, assume the risk of exposure or infection, which could potentially result in personal injury, illness, permanent disability, and/or even death.  

Visitation and Campus Events

In response to COVID-19, the college has focused on how to return to campus while limiting the possibility of transmission of communicable disease, such as COVID-19, as much as possible. In efforts to minimize the incidence and spread of COVID-19, during the 2020-2021 academic school year, outside visitors will not be permitted on campus.

Students

  • Outside guests (non-campus residents-including family and dependents) will not be allowed on campus.
  • Students enrolled in remote delivery courses will be allowed to return to campus to participate in campus-sanctioned events.
  • Non-campus sanctioned events (for groups of 6 or larger), are prohibited in all campus buildings including the dining hall, residence halls, apartments and Greek housing.

Athletics

Athletic teams will be following the guidelines and recommendations made by the Barry Eaton Country Health Department and the NCAA “Resocialization of Collegiate Sport” Athletic teams and coaching staff will be expected to remain in compliance with the Olivet College CARES plan.

Employees

  • Outside guests (e.g., lecturers) will not be allowed on campus.
  • Family members and dependents will not be allowed on campus.

Vendors

  • Vendor visits must be pre-approved by the Director of Facilities and Physical Plant, Larry Colvin.
  • Vendors will be required to provide confirmation their employer is following state and federal (CDC) guidelines to receive permission to be on campus.
  • Vendors approved to be on campus must adhere to established college health and safety standards.
  • Vendors will be required to check-in to physical plant upon arrival to complete the OC screening process, must appropriately wear a mask or protective face covering, and practice social distancing while on campus.
  • All deliveries to campus (e.g., UPS, FedEx, Staples, etc.), will be distributed through the Kirk Center mailroom.

Admissions

  • Only students who are considering enrollment for the 2020-2021 and 2021-2022 academic school years will be permitted to visit campus with or without their parents.
  • No meals will be provided during the campus visit.
  • All approved visitors must adhere to established college health and safety standards. Visitors will be required to check-in to admissions upon arrival to complete the OC screening process, must wear a mask or protective face covering and practice social distancing while on campus.
  • Only scheduled visitors will be permitted – no walk-in visitors.
  • Only prospective student family groups of five or fewer will be permitted at one time.
  • Only admissions staff members, coaches, or program directors will be permitted to provide campus tours.
Workspaces, Offices and Classrooms

The college has identified allowable occupancy of campus spaces (e.g., classrooms, library, computer labs, etc.) to control population density and/or to establish maximum attendance. As such, work and public spaces were reconfigured to allow for at least six feet between individuals (within current state and CDC guidelines).

  • Individuals are expected to maintain classroom and meeting room chair and table set-ups to control population density and/or to establish maximum attendance.
  • Individuals are expected to follow the posted building entrance and exit routes to control population density and six-feet social distancing expectations.
  • Individuals are expected to wear masks or protective face coverings and to practice social distancing in workspaces, offices and classrooms.
  • Plexiglass or other types of barriers are installed in workspaces, study spaces, computer labs and in high-traffic areas where people must face each other or are unable to be six feet apart.
  • Appropriate signage/educational materials were placed at building entrances high traffic areas, restrooms, cleaning stations, etc.
  • Masks or face coverings are available in classrooms and other campus spaces.
  • Hand sanitizer stations are available at entrances and high traffic areas.
  • Water dispensing stations have been modified and made available in designated locations on campus.
Communal Spaces

Non-campus sanctioned events (for groups of 6 or larger), are prohibited in all campus buildings including the dining hall, residence halls, apartments and Greek housing. The college has identified allowable occupancy of indoor communal campus spaces (e.g., residence hall lounges, fraternity and sorority houses, etc.) for sanctioned events, with allowable occupancy limits established to control population density and/or to establish maximum attendance.

  • Expectations regarding the maximum capacity for indoor communal spaces for sanctioned events include:
    • Individuals will be expected to follow maximum capacity requirements (as designated on room signage) for indoor communal spaces.
    • Individuals will be expected to wear masks or protective face coverings and to practice social distancing in indoor communal spaces.
    • The college has developed outdoor communal spaces for sanctioned events with allowable occupancy limits established to control population density and/or to establish maximum attendance.
  • Expectations regarding the maximum capacity for outdoor communal spaces for sanctioned events include:
    • Individuals are expected to follow established maximum capacity requirements for outdoor communal spaces.
    • Individuals are expected to wear masks or protective face coverings and to practice social distancing in outdoor communal spaces.
Dining Hall

The Chartwells PATH TO REOPEN plan was developed in alignment with the CDC guidelines. Click here to view.

  • CDC guidelines for food service will be monitored by Chartwells staff, with additional measures added as needed per recommendations from local, state and federal health agencies
Meetings and Events

Meetings will be held using Zoom or an alternative virtual option; however subject to state and federal guidelines, some face-to-face meetings may be possible, with Zoom or alternative virtual attendance possible for those not able to attend the-in person.

  • In-person meetings are limited to restrictions of state and CDC guidelines and should not exceed the established room capacity, assuming individuals can still maintain six feet of separation in alignment with social distancing requirements.
  • Individuals are expected to maintain classroom and meeting room chair and table set-ups to support social distancing practices between room occupants.
Cleaning Protocols

CDC cleaning protocol guidelines have been implemented in campus buildings and will be monitored, with additional measures added as needed per recommendations from local, state and federal health agencies. 

  • The housekeeping staff will disinfect all public areas and classrooms daily, with a priority for high touch surfaces (e.g., door handles, classroom desks and tables) and for shared equipment.
  • Cleaning stations (which include disinfectant spray, paper products, hand sanitizer, disposable gloves, waste receptacle, etc.) are available in classrooms and other public spaces for individuals to clean areas before and after use.
  • Modifications have been made to reduce the use of high touch areas (e.g., door foot openers).
Personal Protective Equipment

Masks or face coverings are required and must be worn appropriately by all students and employees while on campus, in the presence of others and in settings where other social distancing measures are difficult to maintain (e.g., common work spaces, meeting rooms and classrooms).

  • Two washable/re-useable non-medical grade masks are available for all students and employees.
  • Hand sanitizing stations are available throughout campus, including classroom buildings, residence halls and public spaces.
Travel Policies
  • College-sponsored travel is prohibited.
  • Non-essential, unnecessary personal travel for students and employees will be strongly discouraged.
  • Students and employees traveling within the state of Michigan are not required to self-quarantine for 14 days but should monitor closely for symptoms.
  • If you will be traveling to an out-of-state or country location, please notify a campus representative to discuss travel expectations.
    • Students should contact the Office of Student Engagement.
    • Employees should contact the Director of Human Resources.
Communications
  • The Olivet College CARES plan and other COVID-19 related information is available on Olivet College CARES web page and will be regularly updated as needed by the OC Pandemic Response team and as new COVID-19 related information becomes available from local, state and federal health agencies.
  • Online COVID-19 training is available for employees and students to provide additional COVID-19 health and safety information.
  • Signage/educational materials have been placed throughout campus (e.g., building entrances high traffic areas, restrooms, etc.), and will be regularly updated as needed by the OC Pandemic Response team and as new COVID-19 related information becomes available from local, state and federal health agencies.
Phase-In Plan for Move-In

The college has implemented a waved approach to move-in to allow students to return and onboard in groups. The waved approach allows for necessary social distancing and provides opportunities for the student engagement team to work with students on the new social expectations.

Wave 1 Move-in:  August 1 and 2 

  • This group consists of student residential advisors and other student leaders pre-approved to move in at this time.

Wave 2 Move-in:  August 4 and 6

  • This group consists of fall student-athletes in preparation for practices starting on August 10, and the Marching Comets.

Wave 3 Move-in:  August 8, 9, 13 and 14

  • All other returning students move in on one of these dates, coordinated in advance by the housing team. A move-in date must be scheduled before a student arrives on campus.
COVID-19 Action

Although the college has developed these important safety measures to help minimize the incidence and spread of COVID-19 on campus, we also recognize we must plan for the event of community members either presenting symptoms or testing positive for COVID-19. In the event this occurs, in coordination with the Barry Eaton County Health Department and the State of Michigan the following actions will take place:

Notification of COVID-19 Confirmed Cases
  • Any known positive test for COVID-19 infection to a member of the Olivet College community, will trigger contact tracing.
  • Identified contacts of any infected individual in the previous 48 hours will be traced, including colleagues, classmates, social acquaintances, athletic team members, music ensemble members and roommates.
  • The college will also provide notification to the campus community of any known positive cases of COVID-19.
  • The names of individuals who test positive for COVID-19 will not be shared with the campus community, only the number of confirmed cases and any additional information needed for contact tracing purposes.
  • The college will maintain a database of students and employees who test positive for COVID-19. The database will be developed in coordination with the Barry Eaton County Health Department and state COVID-19 databases. Coordination will allow for notification of any student or employee testing positive for COVID-19.
  • Decisions in relation to any needed temporary closure of on-campus operations of Olivet College due to COVID-19 infections will be made in coordination with the Barry Eaton County Health Department and the State of Michigan.
Academic Course Delivery, Classrooms and Schedules
Academic Course Delivery

In order to meet the needs of students and employees during this pandemic, academic course delivery options have been aligned with the CDC guidelines for higher education, including minimizing the amount of in-class meeting times, classroom occupancy limits, alternative course delivery options and changes to the academic calendar for traditional undergraduate students this fall. The college also recognized some students and faculty are not be able to return to campus this fall due to COVID-19 health concerns.

Based on consideration of these factors, courses are being offered through one of three deliveries for the fall 2020 academic school year:

Online Synchronous

  • These courses will NOT be meeting in a classroom on campus. They WILL be delivered via Zoom (and using Blackboard) at the time(s) listed in the course schedule.

On-Campus – Face-to-Face (F2F) 

  • These courses will ONLY be meeting face-to-face in a classroom on campus and will NOT require additional activities to be scheduled or delivered online, either synchronously or asynchronously.
  • Class sessions WILL be live-streamed via the Meeting Owl technology available in each classroom for students who cannot be present on campus to attend the course in person.
  • The courses will be delivered in the standard mode of face-to-face meetings in an on-campus classroom at all scheduled meeting times.

On-Campus – Hybrid 

  • These courses involve both in-class and online components. They will meet a minimum of once each week face-to-face in the classroom and will additionally involve a significant amount of structured online experience and work.
  • The online component of the course might involve meeting remotely and synchronously via Zoom for any additional class periods scheduled each week (e.g., the course could meet on Monday in the classroom and meet on Thursday remotely via Zoom, or vice versa).
Academic Calendar Changes

In an effort to mitigate the increased risk of transmission of the coronavirus, changes have been made to the 2020-2021 academic calendar:

  • Classes will be held on Labor Day and Fall Break Day. The college will remain open with all services operating on Labor Day, Monday, September 7, 2020, and Fall Break Day, Friday, October 16, 2020.
  • Fall semester 2020 will end Wednesday, November 25, 2020, prior to Thanksgiving break. Students will leave at Thanksgiving break and not return to campus until the start of the spring 2021 semester, Monday, January 11, 2021.
  • Due to the earlier ending of the fall 2020 semester, final exams will take place Saturday, November 21, 2020, and Monday through Wednesday, November 23-25, 2020.

The revised academic calendar and exam schedule are posted on MyOlivet.

Courses/Course Delivery Expectations

To ensure the quality and consistency of the learning experience for students regardless of the course delivery method, and to provide flexibility to accommodate the needs of students and faculty during the pandemic, the following guidelines have been established:

Student Guidelines

  • Students must notify faculty if illness will prevent them from attending a class session or sessions for all affected courses.
    • All academic activities will be provided through remote delivery for any student in COVID-19 related quarantine or isolation; the student or their representatives should notify faculty of this situation.
    • Students are expected to participate in academic activities remotely during quarantine or isolation, if they are healthy enough to do so.
  • Students who return to campus this fall will be strongly encouraged to complete those courses offered in a face-to-face or hybrid modality through attendance at class sessions offered on campus rather than choosing to complete courses in a totally remote manner.
  • Students choosing to complete all their courses in an online synchronous manner will be expected to communicate this preference with each of their instructors.
  • Students needing technology (e.g., laptops, internet hotspots) in order to complete the remote component of any of their courses must contact the ITS Help Desk prior to the beginning of the semester to arrange for securing this technology.
  • In compliance with the Americans with Disabilities Act, Olivet College provides accommodations to students who have disabilities so as to enable them to work equitably toward academic success. Students eligible to receive these accommodations must register with the Academic Accommodations Coordinator (Joey Shepherd) in the Center for Academic Success and have provided documentation of their needs.

Faculty Guidelines

  • Faculty members must notify Karen Chaney (the Dean of Faculty) and students if illness will prevent them from teaching a class session(s) for all affected courses.
  • Faculty should notify the Chief Pandemic Response Officer, Ryan Shockey if they experience an unusually large level of absences for any course throughout the academic semester.
    • Comet alerts should still be used to provide notification of any individual student concerns (including any COVID-19 related concerns).
  • Faculty are expected to follow the syllabus guidelines and related materials established in relation to the COVID-19 response.
  • Faculty needing technology (e.g., laptops, internet hotspots) in order to support the remote teaching of any of their courses must contact the ITS Help Desk prior to the beginning of the semester to arrange for securing this technology.
Practicum, Internships, Cooperative Education Experiences and Service Learning

In efforts to minimize the incidence and spread of COVID-19 on campus, students will not be allowed to participate in practicums, internships, cooperative-education experiences (co-ops) or service learning experiences at off-campus locations effective through January 1, 2021.

  • Accommodations for completion of required practicums, internships, cooperative education experiences (co-ops) and service learning requirements will be developed with the department chair and faculty member for the students’ selected major/program.
Private Lessons and Music Ensembles

The pandemic response team, academic department chair and music ensemble directors are coordinating music ensemble and private lesson arrangements, in alignment with CDC and recently released COVID-19 music research guidelines.

OC CARES Pledge – Appendix A and B
Appendix A: Olivet College CARES Student Pledge

PDF Download: Student Pledge

In joining the Olivet College community, we commit ourselves to the principles of the Olivet College Compact and accept the obligation entrusted to us to foster a culture of responsibility at the college. In recognition of our shared commitment to Individual and Social Responsibility, I agree to adhere to local, state and federal health guidelines and requirements and the measures Olivet College deems necessary and appropriate for its campus by following the Olivet College CARES Pledge.

I Pledge To:

  1. Take Care of Myself
    • Complete daily health screenings while on campus.
    • Monitor my health for the symptoms of COVID-19.
    • Report to a designated campus representative if I have been in contact with someone suspected of a COVID-19 infection or someone who has tested positive for COVID-19, or if I have any of the following symptoms that are new/different/worse from baseline of any chronic illness:
      • Fever of 100.4 or higher, or feel feverish
      • New or worsening cough
      • Shortness of breath or difficulty breathing
      • Chills
      • Headache
      • Sore throat
      • Loss of smell or taste
      • Runny nose or congestion
      • Muscle aches
      • Abdominal pain
      • Fatigue
      • Nausea
      • Vomiting
    • Report to a designated campus representative if I experience fever of 100.4 or higher, dry cough, difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, or loss of taste or smell.
      • Call Campus Safety (269-749-7911) and report the symptoms or exposure using the Clear Pass Olivet College CARES screening app.
    • Wear a mask or face covering:
      • when in a campus building working with or in the presence of others;
      • when moving through shared spaces and common areas in a building; and
      • when physical distancing is not possible outside (i.e., at least 6 feet between you and others).
    • Wash my hands often with soap and water or use hand sanitizer.
  1. Take Care of Others
    • Practice social/physical distancing with friends, classmates, colleagues, and others in the wider campus community.
    • Stay home if I feel ill or after exposure to someone who is ill or who has tested positive for COVID-19 and report my status to the designated campus representative identified above.
    • Avoid bias-based discrimination against people of certain ethnic backgrounds as well as anyone perceived to have been in contact with the virus.
    • Be positive, flexible, and helpful to anyone around me who may be in need of support.
  1. Take Care of Our Olivet Community
    • Complete the daily health screening and participate in contact tracing efforts as needed, to preserve the wellness of the community.
    • Carefully and respectfully, follow the Olivet College CARES Pledge.

As a condition of my return to campus, I agree to do my part to maintain my own health and to support the health and well-being of all members of our campus community by following the Olivet College CARES Pledge. By signing below, I acknowledge I have access to the Olivet College CARES Plan and understand the college cannot guarantee a COVID-19-free campus. I understand if I cannot or are unwilling to adhere to the established Olivet College CARES Pledge agreement, I will be required to transition to remote learning and off-campus living (no longer attend face-to-face courses). I recognize failure to adhere to the OC CARES policies may result in discipline up to and including expulsion. Further, I understand no tuition or housing refunds will be provided for refusing to comply with the terms of the pledge and I will be held responsible for any and all remaining OC balances.

Violations of the OC CARES Pledge will be addressed by the Office of Student Engagement.

Signature__________________________________________Date________________________

Appendix B: Olivet College CARES Employee Pledge

PDF Download: Employee Pledge

In joining the Olivet College community, we commit ourselves to the principles of the Olivet College Compact and accept the obligation entrusted to us to foster a culture of responsibility at the college. In recognition of our shared commitment to Individual and Social Responsibility, I agree to adhere to local, state and federal health guidelines and requirements and the measures Olivet College deems necessary and appropriate for its campus by following the Olivet College CARES Pledge.

I Pledge To:

  1. Take Care of Myself
    • Complete daily health screenings while on campus.
    • Monitor my health for the symptoms of COVID-19.
    • Report to a designated campus representative, if I have been in contact with someone suspected of a COVID-19 infection or someone who has tested positive for COVID-19, or if I have any of the following symptoms that are new/different/worse from baseline of any chronic illness:
      • Fever of 100.4 or higher, or feel feverish
      • New or worsening cough
      • Shortness of breath or difficulty breathing
      • Chills
      • Headache
      • Sore throat
      • Loss of smell or taste
      • Runny nose or congestion
      • Muscle aches
      • Abdominal pain
      • Fatigue
      • Nausea
      • Vomiting
    • Report to a designated campus representative, if I experience fever of 100.4 or higher, dry cough, difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, or loss of taste or smell.
      • Contact the Director of Human Resources, Terri Glasgow, and report their exposure or symptoms using the Olivet College CARES screening app.
    • Wear a mask or face covering:
      • when in a campus building working with or in the presence of others;
      • when moving through shared spaces and common areas in a building; and
      • when physical distancing is not possible outside (i.e., at least 6 feet between you and others).
    • Wash my hands often with soap and water or use hand sanitizer.
  1. Take Care of Others
    • Practice social/physical distancing with students, colleagues, and others in the wider campus community.
    • Stay home if I feel ill or after exposure to someone who is ill or who has tested positive for COVID-19 and report my status to the designated campus representative identified above.
    • Avoid bias-based discrimination against people of certain ethnic backgrounds as well as anyone perceived to have been in contact with the virus.
    • Be positive, flexible, and helpful to anyone around me who may be in need of support.
  1. Take Care of Our Olivet Community
    • Complete the daily health screening and participate in contact tracing efforts as needed, to preserve the wellness of the community.
    • Carefully and respectfully, follow the Olivet College CARES Pledge.

As a condition of my return to campus, I agree to do my part to maintain my own health and to support the health and well-being of all members of our campus community by following the Olivet College CARES Pledge. By signing below, I acknowledge I have access to the Olivet College CARES Plan and understand the college cannot guarantee a COVID-19-free campus.  Further, I recognize I could be subject to discipline for refusing to comply with the Olivet College CARES policies, including termination of employment.

Violations of the OC CARES Pledge will be addressed by the Office of Human Resources.

 

Signature__________________________________________Date_______________________

New and Returning Student Move-In and Welcome Week
Move-In Waves

On July 24, 2020, Assistant Dean of Student Engagement Jake Schuler sent an email to students’ Olivet College email with Move-In details and instructions on how to sign up for a Move-In day and time. Students will move in during one of the following waves:

August 1 and 2

  • Invited Student Leaders
  • If you are an invited student leader, your group’s leadership send you an email with a link to fill out a Move-In survey.

August 5, 6 8 and 9

  • Fall Student-Athletes, Band and Mentor Collective
  • If you are a member of any of these groups, you will receive an email link from Jake Schuler, assistant dean of student engagement, to sign up for your Move-In time slot. The email will be sent to your Olivet College email.

August 12, 13 and the morning of the 14

  • All other new first year students and members of the Gospel Choir
  • You will receive an email link from Jake Schuler, assistant dean of student engagement, to sign up for your Move-In time slot. The email will sent to your Olivet College email.

Each day will include three time slots to choose from. No more than 50 students will be allowed to check in per time slot.

What to do if you did not receive a signup link

All financial aid and payment paperwork must be completed prior to you scheduling your Move-In day. Please take a few minutes now to check your financial aid status and balance at the myOlivet portal. If you have questions, contact Student Services at 269-749-7645 for assistance. Once your paperwork is in order, Student Services will share the signup link with you.               

Move-In Guidelines and Protocols

Thank you for understanding the need for the following Move-In guidelines necessary to help mitigate the spread of COVID-19 and to help keep the OC community healthy.

  • Students may bring a maximum of two helpers to assist with Move-In.
  • Everyone who enters a building/residence must wear a face mask/covering.
  • Helpers must be free of COVID-19 symptoms (fever, cough and difficulty breathing).
  • The residential advisors, housekeeping and campus safety staff members will be practicing social distancing to prevent the spread of COVID-19 during the Move-In process. Staff will not be able to assist with Move-In.
  • The College will not be able to provide cleaning supplies nor personal protective equipment for Move-In.
  • Be Safe. Please avoid close contact and maintain the CDC-recommended six-foot distance from others who did not travel with you to campus. Wash and sanitize your hands often and cover coughs and sneezes with your elbow or a tissue.
  • Do not come to campus if you are sick. Email Jake Schuler, assistant dean of student engagement, if you need to reschedule your Move-In date due to illness.
Residence Update

To confirm you housing assignment, please be sure to do the following:

  • Log into the MyOlivet portal
  • Click on Students
  • Click on Residence Life
  • Click on My Housing Information
  • Click on View your residence information

If after viewing your residence information you have any questions or concerns, please email Richard Lehman, student services and housing coordinator.

New Student Orientation Phase 3 - Advanced Learning Term (ALT)

PDF Download: Advance Learning Term (ALT) 2020

What is the Advance Learning Term?
  • A two-day program that will help you become comfortable in your new home and transition to your life at Olivet.
  • The third and final phase of Orientation.
  • A time to make friends and build strong connections with faculty and staff.
  • A chance to develop tools to help you succeed in your first year of college.
What Will You Learn?
  • COVID-19 Safe Practices and Procedures
  • What Can I Do in My Spare Time?
  • Part of Something Good: Service Learning
  • Community Living
  • College Technology Information
  • Health, Wellness and Personal Growth
  • 10 Things Your Professors Wish You’d Do to Succeed
  • Becoming a Research Wizard
When is ALT?

Friday, Aug. 14
7:30 – 9 a.m. Breakfast
11:30 a.m. – 1 p.m. Lunch
12 p.m. All First-Year Students are Moved In
2 – 4:30 p.m. ALT Self and Community Activities
4:30 – 5:15 p.m. COVID Safe Practices and Procedures
5:15 – 5:30 p.m. Self and Community COVID Debriefing and Discussion
5 – 6:30 p.m. Dinner
7 – 9 p.m. Lawn Games, Square Karaoke

Saturday, Aug. 15
7:30 – 8:45 a.m. Breakfast
9 a.m. – 12 p.m. ALT Academic Sessions
2 – 3 p.m. “No Zebras, No Excuses”
3 – 3:30 p.m. Self and Community “No Zebras, No Excuses” Debriefing and Discussion
7 – 8 p.m. Trivia Walk

Welcome Week and Beyond: Six Weeks of Fun

PDF Download: Move-In Week and Beyond Calendar of Events

Aug. 12-14 Move-In Day: First-Year Students    
Aug. 12 Yoga in the Square College Square 7 – 8 p.m.
Aug. 13 Residence Hall Activities Residence Halls 7 – 8 p.m.
Aug. 14 Lawn Games/Square Karaoke College Square/Blair Lawn 7 – 8 p.m.
Aug. 15 Trivia Walk College Square 7 – 8 p.m.
Aug. 16 Welcome Back Virtual Comets Check In Online 7 – 8 p.m.
Welcome Week 1      
Aug. 17 First Day of Class   7:50 a.m. –
5 p.m.
Aug. 18 It’s On Us/Be the Change Blair Lawn 6:30 –
7:30 p.m.
Aug. 19 Exercise in the Square College Square 7 – 8 p.m.
Aug. 22 Smore’s and Social Residence Hall Fire Pits 9 – 10 p.m.
  Cantina Online Gaming Night Online 7 – 10 p.m.
Welcome Week 2 Get Charged Up!    
Aug. 26 Yoga in the Square College Square 7 – 8 p.m.
Aug. 28 Boom Virtual Bingo Online 7 – 8 p.m.
Aug. 29 Cantina Online Gaming Night Onliine 7 – 10 p.m.
Welcome Week 3 Academic Support & Health & Wellness Awareness Week    
Sept. 2 Yoga in the Square College Square 7 – 8 p.m.
Sept. 4 Watch Party Online 7 – 9 p.m.
Sept. 5 Cantina Online Gaming Night Online 7 – 10 p.m.
Welcome Week 4 Get Involved    
Sept. 9 Yoga in the Square Colllege Square 7 – 8 p.m.
Sept. 11 Virtual Escape Room Online 7 – 10 p.m.
Sept. 12 Cantina Online Gaming Night Online 7 – 10 p.m.
Welcome Week 5 Celebrate Hispanic Heritage    
Sept. 16 Yoga in the Square College Square 7 – 8 p.m.
Sept. 18 Virtual Lip Sync Battle Online 7 – 8 p.m.
Sept. 19 Cantina Online Game Night Online 7 – 10 p.m.
Welcome Week 6 Homecoming Nominations    
Sept. 21 – 24 Homecoming Nominations Online  
Sept. 23 Yoga in the Square College Square 7 – 8 p.m.
Sept. 26 Virtual Dance Competition Online 7 – 8 p.m.
  Family Appreciation Day Photo Friday Online 7 – 8 p.m.
  Cantina Online Gaming Night Online 7 – 10 p.m.
Welcome Week 7 Homecoming Week    
Setp. 28 – Oct. 3      
  Presidential Debate Viewing Events    
Sept. 29 First Presidential Debate Residence Hall TBA
Oct. 7 Vice Presidential Debate Residence Hall TBA
Oct. 15 Second Presidential Debate Residence Hall TBA
Oct. 22 Third Presidential Debate Residence Hall TBA
Contact List

Who to Contact PDF Download

Who do I contact with questions about …

… Emergencies
On campus: Dial 7911  (Campus Safety)
Off campus: Dial 269.749.7911

 …Admissions
Jared Stratz
269.749.7767
Email
Director of Admissions
Dole Hall Welcome Center/Admissions

… ALT (Advanced Learning Term)
Laura Barlond-Maas
269.749.7678
Email
Associate Professor of English
126 Upton Conservatory

… Move-In Day
Jake Schuler
269.749.7694
Email
Assistant Dean for Student Life and Director of Residence Life
Blair Hall 116

… My room
Richard Lehman
269.749.7175
Email
Housing Coordinator
Mott 208

… My financial account
Student Services
269.749.7645
Mott 205

My schedule
Leslie Sullivan
269.749.7638
Email
Mott 205

…My books
MBS Direct Online Bookstore

Receiving and sending mail
Townsend Montgomery
269.749.7386
Email
Mail Room Supervisor
Kirk Center – Lower Level

Purchasing OC gear
Townsend Montgomery
269.749.7394
Email
Campus Store Manager
Kirk Center, lower level

My sport
Your Head Coach
or
Andrew Kreichelt
269.749.6689
Email
Athletics Business Operations Manger
Cutler Athletic Complex

…Student Life
Jake Schuler
Assistant Dean for Student Life/Director of Residence Life
269.749.7694
Email
Mott 208

…Student Success
Student Success Center
269.749.7437
Mott 209

…Tech Support
Information Technology Services
269.749.7666
Email
Burrage Library – Lower Level

What to Bring ... What Not to Bring

What to Bring Checklist PDF Download

 
Included in the Room
  • Curtains or shades
  • Bed and mattress
  • Dresser
  • Desk with chairs
  • Closet space
What to Bring
  • Refrigerator under 4 cubic feet
  • Microwave-800 watts or less
  • Heavy duty extension cords and surge protectors (three-prong)
  • Television and cable cord
  • Desk and/or floor lamp
  • Storage totes and organizers
  • Desk or standing fan
  • Area rug or carpet
  • Hangers
  • Spare blankets
  • Plates, forks, and cups
  • Shower caddy
  • First-aid kit
  • Small sewing kit
  • Bath mat and bathroom cleaning supplies for Shipherd residents as each suite has their own bathroom
  • Cleaning supplies such as Windex, Pledge, and paper towels
  • Anything to make the room feel homey (photos and posters)
  • Scotch 3M command strips to attach items to the walls
  • Quarters for laundry
What to Leave at Home
  • George Foreman grills
  • Crock-pots
  • Toasters
  • Hot plates
  • Hot pots
  • Candles
  • Coffee pots with an open heating source
  • Anything that has an exposed heating coil or does not automatically shut off
  • Pets, with the exception of harmless fish in a tank smaller than 10 gallons
Textbooks and More
Online Bookstore

The Olivet College Online Bookstore Store is open! We have partnered with Barnes and Noble College, an online bookstore offering convenient online ordering and direct mailing to students. Follow the steps found on My Olivet to order your textbooks from MBS Direct, or click here to go directly to the virtual bookstore to order your books. Find the courses you are taking and you’ll see the books that are required. College book vouchers may be used when purchasing textbooks through MBS Direct. Order by August 3 to take advantage of free shipping directly to campus for you to pick up at the start of fall semester.

Custom Linens and More

To ensure a comfy bed, you’ll want linens that fit properly. Your bedding and decor also add personality to your room! Check out Our Campus Market for custom linens that are practical, convenient, affordable, and guaranteed to fit! Click here to download our Campus Market details.

Health and Safety Tips and Guidelines
OC CARES Daily Health Screening

All students and employees who reside or work on campus are required to complete a confidential daily health and temperature screening, which consists of the following:

  • Monitor their health for the symptoms of COVID-19, including fever of 100.4 or higher,
    dry cough, difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, or loss of taste or smell.
  • Notify the College if they have been in contact with someone suspected of a COVID-19 infection or someone who has tested positive for COVID-19.
  • Notify the College if their health status changes during the day after passing a daily health check.

PDF Download: Student Daily Health Check Guidelines
PDF Download: Employee Daily Health Check Guidelines

Olivet College has launched the OC CARES ClearPass screening app that enables you to update your health status immediately and easily. A web-based version is also available. The screening will be confidential, with check-in data being submitted only to the dean of student engagement. The app asks a short series of questions related to COVID-19 symptoms. This is also where you will record your temperature.

Download and install Power App from Microsoft from the respective app store. A web version is also available by clicking the links below.

PDF Download: Student OC CARES ClearPass App Instructions
PDF Download: Employee OC CARES ClearPass App Instructions

Click here for web based Student OC CARES ClearPass
Click here for web based Employee OC CARES ClearPass

Symptoms of COVID-19

PDF Download: Symptoms of COVID-19

People report a wide range of COVID-19 symptoms – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. If you have experience any COVID-19 symptoms or have a temperature of 100.4 or higher, contact Campus Safety at 269-749-7911. The Student Engagement team will be notified and assist you.

Symptoms

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Temperature Check : If you have a temperature of 100.4 degrees or higher, wear your mask and return immediately to your residence.

 

What Does "Asymptomatic" Mean?

PDF Download: What is Asymptomatic?

“Asymptomatic” and “presymptomatic” mean the absence of symptoms. You may feel fine, but your body is not. Because you feel fine, you are unlikely to change your daily behavior, which means if you have COIVD-19 and are asymptomatic, you are likely passing it on to others.

Studies are finding that a significant number of COVID-19 transmission is done by asymptomatic or presymptomatic individuals.

Face Masks and Coverings Required

PDF Download: OC CARES Face Mask Requirement
PDF Download: How to Care for Your Mask

Students, faculty and staff must take the health and safety of other members of the OC family into consideration. All students, faculty and staff will be expected to exemplify Individual and Social Responsibility by complying with guidelines and procedures. This includes the requirement to wear a mask or face covering.

 When Required
  • All faculty, staff, and students in an Olivet College campus space will be expected to wear face coverings at all times when they are, or may be, in the presence of other individuals, except when alone in a private room (office, assigned residence hall room) or in a private vehicle.
  • Students will not need to wear masks when they are in their assigned rooms, but they must wear masks in all other rooms and common spaces, including hallways and lounges.
  • When outdoors, masks are expected to be worn whenever physical distancing cannot be maintained.
  • Visitors to campus will also be expected to wear face coverings at all times.
Why?
  • Cloth masks help to limit the wearer’s potential spread of COVID-19.
  • Growing evidence supports that the illness is often spread by asymptomatic carriers.
  • Evidence also suggests masks are effective in stopping the spread of COVID-19.
  • Visit cdc.gov/coronavirus for more information on the importance of wearing face masks.
How?
  • Each Olivet College student, staff, and faculty member will be provided with two reusable cloth masks.
  • Additional masks are available for purchase at the campus store.
Expectations to Comply

Students could be subject to discipline for refusing to comply with the Olivet College Cares guidelines and protocols, which includes the requirement that a mask will be worn.

  • Students who do not wear a mask or follow campus protocols will be required to transition to remote learning (no longer attend face-to-face courses.)
  • No tuition or housing refunds will be provided in cases of refusal to comply with mask-wearing or other terms of the Olivet College CARES guidelines and protocols.
  • Students will be asked to leave campus and return home (move out of their residence hall) if they cannot or are unwilling to adhere to the established Olivet College CARES policies.
A cloth face covering should:
  • Reach above the nose, below the chin, and completely cover the mouth and nostrils.
  • Fit snugly against the sides of the face.
  • Be made of multiple layers of fabric that you can still breathe through.
  • Be able to be laundered and machine dried without damaging the material or shape.
Putting On/Taking Off the Face Covering
  • Wash hands or use hand sanitizer prior to handling the face covering.
  • Avoid touching the front of the face covering.
  • Do not touch your eyes, nose or mouth when removing the face covering.
  • Wash hands immediately after removing.
  • Don’t put the face covering around your neck or up on your forehead.
Care, Storage and Laundering
  • Cloth face coverings should not be used more than one day at a time and should be washed after daily use. Masks should be replaced if soiled, damaged or visibly contaminated.
  • Clean/unused mask should be kept in a paper bag, if possible, to keep it from contamination. A zip locked plastic bag is an alternative. Paper bags breath, unlike plastic bags.
Laundering
  • You can include your face covering with your regular laundry.
  • Use regular laundry detergent and the warmest appropriate water setting for the cloth used to make the face covering.
  • If you put in the dryer, use the highest heat setting and leave in the dryer until completely dry.
  • If you air dry the face mask, lay it flat and allow it dry completely. If possible, place the cloth face cover in direct sunlight.
Physical Distancing

PDF Download: Importance of Physical Distancing
PDF Download: What’s the Risk?

COVID-19 is frequently transmitted by “asymptomatic” or “presymptomatic” individuals – they don’t feel sick, so they don’t know they are sick. That’s why physical distancing is so important.

Keep at least 6 feet (about 2 arms’ length) from other people indoors and outdoors.

  • Do not gather in groups
  • Stay out of crowded places and avoid mass gatherings
  • Observe posted maximum occupancy of rooms
  • Do not move furniture or change configurations and space setups.
  • Comply with partitions, stanchions, and other physical barriers or visual cues intended to maintain physical distancing.
Hand Hygiene

PDF Download: Proper Hand Hygiene
PDF Download: Keeping High Touch Surfaces Clean

Simple. Effective. Easy.

  • Wash your hands often with soap and water for at least 20 seconds – that’s about the time it takes to sing the OC fight song or a round of Happy Birthday.
  • Use an alcohol-based hand sanitizer that contains at least 60% alcohol if soap and water are not available.
  • Hand sanitation stations are in campus building entrances.
  • Perform hand hygiene frequently, including before eating, after using the restroom, after touching your face covering or face, when entering common spaces, and while using shared workspaces, electronic devices, equipment or other tools.
  • Additional hand hygiene protocols, including the wearing of gloves, may be required in various campus settings, as appropriate.
Managing COVID-19 Anxiety
Self Care – Helpful Articles
Mental Health, Wellness and Counseling Services

Adult Mental Health Emergency Crisis
1-800-372-8460

National Suicide Prevention Lifeline
800-273-TALK (8255)
Text TALK to 741741

Olivet College Campus Counseling Center Days: Tuesday, Wednesday and Thursday. For more
information and hours, email Gayl Dotts or call 269-749-7607.

Olivet College Mental Health Triage Counselor
Lyza Ballard
586-221-3462

Community Mental Health
812 East Jolly Rd., Lansing
517-346-8200 (to schedule appointment)
888-800-1559 (non-crisis services)
800-372-8460 (mental health emergency crisis)

Abbott Road Center for the Family
425 W. Grand River Ave., East Lansing
517-331-2590

Peaceful Balance Counseling
64 Van Sickle Dr., Charlotte
517-543-1150

Reflective Spirit
Tom Jones
123 Lansing Rd., Charlotte
571-543-9500

Comforts of Home Counseling
Lisa Ottenhoff
Liz Chamers
391 South Shore Dr., Ste. 214, Battle Creek
269-964-0153

Students can also contact the wellness or mental health provider of his or her choice.

Visits are not free. Your health insurance will be billed when seen by a medical or mental health provider
(most forms of insurance are accepted.) Students are responsible for all expenses associated with
treatment.

If a student would like assistance making an appointment with any of the above providers, please email
Gayl Dotts or call 269-749-7607.

Safe Living Space

Help is available from the National Domestic Violence Hotline 24/7/365 if you have been placed in a
home that is not safe.

Visit thehotline.org, call 1-800-799-7233 or text LOVEIS to 22522 for support.

Medical Services – Olivet College

Oaklawn Medical Group (downtown Olivet)
202 N. Main St., Olivet
269-749-2131

Oaklawn Hospital
200 N. Madison, Marshall
269-781-4271

Sparrow Eaton Hospital
321 Harris St., Charlotte
517-543-1050

Other Health Resources
State of Michigan – Coronavirus
Centers for Disease Control (CDC)
World Health Organization (WHO)

Food
  • Food bank locations or food resources can be found by visiting www.auntbertha.com or by
    contacting the Why Hunger hotline at 1-800-5-HUNGRY.
  • Feeding America also offers a food bank locator and information about SNAP (Supplemental
    Nutrition Assistance Program) benefits at www.feedingamerica.org. Some students may become
    newly eligible for SNAP during this crisis.
  • Learn more about SNAP or other food assistance programs through the Michigan Department of
    Health and Human Services at www.michigan.gov/mdhhs.
Olivet College Student Assistance Fund

The Student Assistance Fund is an emergency fund for Olivet College students who need extra support
for academic-related expenses as well as health and personal needs. To learn more, please email Gayl
Dotts or call 269-749-7607.

Additional COVID-19 Information
CDC and State of Michigan Helpful Resources
OC CARES Grant

(May 15, 2020) Olivet College applied for and received CARES Act funding from the U.S. Department of Education in the amount of $1,315,706. The College signed and returned to the Department the Certification and Agreement, which states that the College intends to use no less than 50% of the funds received under Section 18004 (a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. These funds have been provided to directly support students facing urgent needs related to the COVID-19 pandemic. The College is using $657,853, or 50%, of the fund to provide an Emergency Financial Aid Grant to students who have demonstrated additional needs in basic living expenses and technology due to the COVID-19 pandemic in accordance with federal guidelines for this funding.

Of the College’s total estimated number of students eligible to participate in the Federal student financial aid programs, of 982, the OC CARES Grant was awarded to 874 students, totaling a distribution in the amount of $582,950.

  • Students were awarded a baseline OC CARES Grant according to Estimated Family Contribution (EFC) as reported on the most recent FAFSA form using an initial awarding matrix, with students with an EFC of zero receiving the greatest amount of funds.
  • Students were invited to submit an online OC CARES Grant application indicating additional needs in basic living expenses and technology and to add additional comments regarding their needs. A grants review committee reviewed student responses in which additional needs were identified and an awarding matrix determined. 
  • All students eligible for the CARES Act funding, defined as those students eligible for Federal Financial Aid (whether or not they accepted it), and who submitted a FAFSA form for the current year received funding under the OC CARES Grant program.

Read the Olivet College press release here: Olivet College Students to Receive CARES Act Funding Distribution (May 15, 2020)

Read the Olivet College CARES Grant guidance to students and parents here:

A Message from Olivet College President Steven M. Corey, Ph.D.: Olivet College CARES Grant Program (April 29, 2020)

A Message from the Olivet College Provost – May Celebrations, Summer Classes and Important Reminders (May 5, 2020)

Class of 2020 - Commencement Information

Olivet College is committed to celebrating our 2020 graduates at a future date with a traditional in-person Commencement ceremony, once it is safe to have such a large gathering with family and friends. Details will be posted here when a future date is determined and more details become available.

College Announcements – Archives
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